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For event decorators

Decor is inventory. Treat it like inventory.

Backdrops, arches, vases and drape get booked, set up, struck down and returned - usually by different people on different days. The stock does not care that it is beautiful. It still has to be counted.

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Stock this handles

Whatever leaves the building and has to come back.

  • Backdrops
  • Drapes and swagging
  • Ceremony arches
  • Centrepieces
  • Vases and vessels
  • Uplighting
  • Aisle runners
  • Charger plates

Everything is tracked as a bulk quantity rather than an asset record. Forty chairs are forty interchangeable units, which is how they are actually loaded, counted and lost.

What goes wrong

The three that cost you money.

  1. The same arch promised twice

    You own six gold arches, not sixty. When stock is thin, a single yes given from memory is the whole problem. Availability is worked out from the bookings that created it, so the number on the screen is the number on the shelf.

  2. Setup and strike are days, not moments

    An event's stock is unavailable from the day it leaves to the day it is back and reset, including the prep and cleaning days you set per item. Book the dates and the calendar does the rest.

  3. The client asks what you did last time

    Contacts, addresses, tags, logged conversations and every past booking sit on one customer record, so the answer takes a glance instead of a scroll through a phone.

How it works

One record, both ends of the building.

  1. Load your stock

    The items you actually rent, in the quantities you actually have.

  2. Book against dates

    Availability follows the booking, including turnaround days.

  3. Work the return

    Count it in and put damage, repairs and losses where they belong.

  4. Trust the number

    Every adjustment is recorded, so the next quote starts from a known figure.

From the blog

Read the operations first.

  • Availability & bookings · 9 min read

    How to stop double-booking your rental equipment

    Double-booking is a record-keeping problem, not a discipline problem. Why availability spreadsheets fail, and four rules that stop stock being promised twice.

  • Warehouse operations · 11 min read

    How to organise an event rental warehouse

    Zones, positions, staging areas and a counting routine that survives a busy weekend. A practical layout guide for event and party rental warehouses.

  • Returns & condition · 10 min read

    How to track damaged and missing rental equipment

    Damaged, in maintenance, missing and retired are four different things. Keeping them apart is what turns loss from a mystery into a number you can act on.

All posts

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Start with your own stock.

14 days free, with no card. Load what you rent and see what the record looks like when it is one record.

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