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For event planners

Planning is the visible half. The stock is the other one.

If you own the furniture as well as the timeline, you are running two businesses. The second one is a warehouse, and warehouses do not run on a shared document.

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Stock this handles

Whatever leaves the building and has to come back.

  • Furniture
  • Staging and risers
  • AV and lighting
  • Signage
  • Table settings
  • Soft furnishing
  • Bars and counters
  • Cool boxes

Everything is tracked as a bulk quantity rather than an asset record. Forty chairs are forty interchangeable units, which is how they are actually loaded, counted and lost.

What goes wrong

The three that cost you money.

  1. The brief keeps moving

    Numbers change late. Edit the booking and availability recalculates from the bookings themselves, so there is nothing to reconcile by hand afterwards.

  2. Your team should see their part, not everything

    Roles are built from capabilities you choose. A driver sees what is going out, a coordinator sees the bookings, and only the office sees what the stock cost. Role changes land in an audit trail.

  3. Half the work happens away from a desk

    Both devices are first-class. The stock-count flow was designed for a phone held in one hand in a badly lit store room, with controls big enough to hit while wearing gloves.

How it works

One record, both ends of the building.

  1. Load your stock

    The items you actually rent, in the quantities you actually have.

  2. Book against dates

    Availability follows the booking, including turnaround days.

  3. Work the return

    Count it in and put damage, repairs and losses where they belong.

  4. Trust the number

    Every adjustment is recorded, so the next quote starts from a known figure.

From the blog

Read the operations first.

  • Availability & bookings · 9 min read

    How to stop double-booking your rental equipment

    Double-booking is a record-keeping problem, not a discipline problem. Why availability spreadsheets fail, and four rules that stop stock being promised twice.

  • Warehouse operations · 11 min read

    How to organise an event rental warehouse

    Zones, positions, staging areas and a counting routine that survives a busy weekend. A practical layout guide for event and party rental warehouses.

  • Returns & condition · 10 min read

    How to track damaged and missing rental equipment

    Damaged, in maintenance, missing and retired are four different things. Keeping them apart is what turns loss from a mystery into a number you can act on.

All posts

Also built for

Start with your own stock.

14 days free, with no card. Load what you rent and see what the record looks like when it is one record.

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